Draft for review by counsel. Effective date to be set at launch.
Leadership Roster is an invitation-only professional referral network operated by the Leadership Roster team (“we”, “us”). This notice describes how Leadership Roster handles the information of the people who participate in it. Leadership Roster is intended for working professionals; we do not knowingly enroll anyone under 18.
Information we collect
- Information you provide: your name and contact details; your professional background, current role, areas of policy interest and seniority; and the documents you upload, such as a resume, a cover letter and a writing sample. Please do not include Social Security, passport or financial account numbers in your documents.
- Information from others: a Leadership Roster participant may recommend you to us by name and email address, and our staff may record who referred you. Our staff may also file a document you have sent them by other means.
- Information we generate: Our staff may keep internal notes on your record (who referred you, when you were last in touch). Technical records of sign-ins and of access to your information are kept for security and accountability. Network addresses are not stored.
How we use it
To keep your resume on file, to consider you for referral to organizations seeking qualified professionals, to communicate with you about Leadership Roster, and to maintain the security and integrity of the service. We do not sell your information and do not use it for advertising.
Leadership Roster uses software, which may include third-party artificial-intelligence services, to help organize information, such as identifying areas of policy experience from a resume. These tools assist our staff; decisions about referrals are made by people. Where a third-party service is used, our agreement with it prohibits the use of your information to train the service's models.
Background reports
Before putting your name forward for a particular position, we may ask your permission for a background report from a consumer reporting agency, and a review of your public social media activity limited to defined categories of conduct, from a screening company. If so, you will receive a separate disclosure and will be asked for your written authorization before any report is ordered, and you will have the rights provided by the Fair Credit Reporting Act, including a copy of the report and notice before any adverse decision based on it.
How we share it
- Internally: staff responsible for operating Leadership Roster.
- With outside organizations: Leadership Roster itself sends nothing outside the Leadership Roster team. If our staff want to put your name forward to an organization, they do so themselves, outside Leadership Roster; you may tell us at any time that you do not wish to be put forward.
- With service providers: companies that host, deliver email for, or otherwise support Leadership Roster, under contracts that restrict their use of your information to providing those services.
- As required by law: to comply with legal process or protect the rights, safety and property of the Leadership Roster team, participants, or others.
How long we keep it
While you participate in Leadership Roster. You may withdraw at any time from your profile page; withdrawal stops any further referral activity immediately. 90 days after withdrawal, your profile, documents and related records are deleted and your sign-in is deactivated. You may ask for deletion sooner. Security and accountability records are retained for three years, with your identifying details replaced by a code once your profile is deleted.
Security
Access to your information is limited to authorized people and recorded. Information is protected in transit and at rest, and documents are never published at a public address. No system is perfectly secure; if a security incident affects your information, we will notify you as required by law.
Cookies
Leadership Roster uses the cookies needed to sign you in and keep you signed in. The sign-in cookie lasts up to six months on a device, and ends when you sign out or when an administrator ends it. It uses no advertising or analytics cookies and loads no content from third parties.
Backups are kept for thirty-five days, so a record erased at your request may persist in a backup for up to thirty-five days before it is gone everywhere.
Your choices
You may review and update your information on your profile page at any time; ask us not to put your name forward; withdraw from Leadership Roster; and ask us what information we hold about you or to delete it. Requests should come from the email address on your account so that we can confirm it is you.
Changes to this notice
If this notice changes, the updated version will be posted here with a new date, and participants will be told by email. If a change would materially alter how information already collected is used, we will seek your agreement first.
Contact
Questions about this notice or your information: privacy@leadershiproster.com.
Notice version 2026-11-12-draft-7.